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ORGANIZATION
As
a primary aspect of the Philippine Government's public procurement
reform agenda, the Government Procurement Policy Board (GPPB)
was established by virtue of Republic Act No. 9184 (R.A. 9184)
as an independent inter-agency body that is impartial, transparent
and effective, with private sector representation. The GPPB was
created for the purpose of: (a) protecting national interest in
all matters affecting public procurement, having due regard to
the country's regional and international obligations; (b) formulating
and amending, whenever necessary, the implementing rules and regulations
(IRR) and corresponding standard bidding forms; (c) ensuring that
procuring entities regularly conduct procurement training programs
and prepare a procurement operations manual for all offices and
agencies of government; and (d) conduct an annual review of the
effectiveness of R.A. 9184 and recommend and amendments thereto,
as may be necessary. The GPPB is, therefore, given sufficient
powers and responsibilities to effectuate broad procurement reforms
in government.
Duties
and Responsibilities
Based
upon R.A. 9184 and its IRR, the GPPB has the following general
duties and responsibilities:
- General public procurement policy formulation
- Formulation, review and, when necessary, amendment of procurement
laws, rules and regulations
- Evaluation of the effectiveness of the government's procurement
reform program
- Ensuring compliance by all procuring entities with the government's
procurement reform program
- Professionalize government procurement practitioners through
the management of procurement training programs, the establishment
of a procurement course and certificate program, and the development
and updating of the procurement manual and the standard bidding
documents
- Supervise the management of the Government Electronic Procurement
System (G-EPS)
Vision,
Mission and Objectives of the GPPB
As with any
organization, it is important to set the duties, responsibilities
and specific functions of the GPPB within the context of its Vision,
Mission and Objectives (VMO), for these would serve as the general
guide in determining whether the GPPB is performing its duties
and responsibilities in a manner that is consistent with the Government's
procurement reform program. Therefore, envisioned as the policy
making entity and the governing body overseeing implementation
of procurement reform in the country, the following GPPB VMO has
been recommended and deemed approved by the GPPB:
Vision
A Government
procurement system that is transparent, efficient and free of
corruption, using information and communications technology as
a tool
for implementation, creating solidarity and proper coordination
amongst all Government agencies, improved transactions between
the Government
and its suppliers, contractors and consultants, and an
atmosphere of trust and confidence between the Government and
the general public.
Mission
To be the principal
body responsible for procurement policy formulation and the implementation
and monitoring of effective public procurement reform,
thereby promoting and achieving good governance, in general, and
transparency, accountability, equity, effectiveness, efficiency
and economy in Government, in particular.
Objectives
To be the principal
body responsible for procurement policy formulation and the implementation
and monitoring of effective public procurement reform,
thereby promoting and achieving good governance, in general, and
transparency, accountability, equity, effectiveness, efficiency
and economy in Government, in particular.
- To protect national interest in all matters affecting public
procurement, having due regard to the country's regional and
international obligations;
- To implement good and effective governance through public
procurement reform;
- To initiate and provide general procurement policy formulation;
and
- To establish transparent, effective and enforceable legal
and regulatory mechanisms on procurement reform.
PHILIPPINE
PUBLIC PROCUREMENT GOVERNANCE STRUCTURE
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THE
GPPB TECHNICAL SUPPORT OFFICE
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Considering
that the GPPB is an inter-agency body basically composed
of high-level public officials, it is supported
by its very own Technical Support Office (TSO) capable
of undertaking the tasks of monitoring the implementation
of public procurement reforms in the Philippines,
acting as the Secretariat of the GPPB, and conducting
nationwide training programs on the procurement law.
For
a more detailed discussion on the creation and roles
of the GPPB and the TSO, in line with the procurement
reform agenda of the Government of the Philippines,
see Institutionalizing
Public Procurement Reforms Through the Government
Procurement Policy Board and the Technical Support
Office (A Roadmap) (August 2003), by Jose Luis C.
Syquia, Procurement Advisor and Acting Executive Director
of the TSO (Annexes not included).
The
Function of the TSO
The
TSO provides research, technical and administrative
support to the GPPB. Particularly, the following are
its general functions:
- Research-based procurement policy recommendations
and rule-drafting
- Evaluation of the effectiveness of the government
procurement system and procurement reform program,
and the conduct of studies to improve and develop
the system, coverage and procedures
- To monitor and ensure compliance by procuring
entities with all procurement laws, rules and regulations,
and assist agencies in their procurement activities
- To professionalize government procurement practitioners
through the development and implementation of regular
nationwide procurement training programs and the
establishment of a procurement course and certificate
program
- Development and updating of generic procurement
manuals and standard bidding documents
- To monitor the implementation and effectiveness
of the G-EPS
- Administrative and secretariat work
Structure,
Duties and Responsibilities
The
TSO is composed of two (2) major groups, namely:
- The Training, Research and Policy Group; and
- The Monitoring and Secretariat Group.
The grouping
is based on a division of the functions of the TSO
into two categories, namely, one for all procurement
training, assistance and law-related matters, and
the other for all secretariat and procurement monitoring
functions. For this reason, the following are the
responsibilities of each of the groups:
Training,
Research and Policy Group
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Research-based procurement policy recommendations
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Rule-drafting
and legislative liaison
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Operation
of a procurement "Help Desk"
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Maintenance and update of procurement manuals, standard
bidding documents, incentives and sanctions
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Development and implementation of regular nationwide
procurement training programs and the establishment
of a procurement course
and certificate program
Monitoring
and Secretariat Group
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Evaluate the effectiveness of the Government procurement
system and the procurement reform program
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Monitor
compliance by Government agencies with procurement
laws, rules and regulations
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Information
campaign on Government procurement reforms
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Coordinate with all Government agencies on procurement
reform compliance and procurement reform issues
through the conduct of
studies and surveys
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Coordinate with the Procurement Service, the G-EPS
Group and the Inter-Agency Bids and Awards Committee
(IABAC)
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Monitor the performance and effectiveness of the
G-EPS
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Perform the secretariat tasks for the GPPB
Although
the TSO has a small initial staffing complement of
ten (10) persons, it is fully operational and performing
all the functions discussed above. The explanation
behind this is that the staffing of the TSO is based
upon the principle that an organization is able to
operate successfully and efficiently, not by the sheer
number of employees, but upon the establishment of
proper internal systems and procedures implemented
by a handful of fully trained and capable individuals.
GPPB
TSO Organizational Chart
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